Adult Basic Skills Coordinator

  • Clatsop Community College
  • Astoria, OR, USA
  • Jul 30, 2018
Full-Time Education / Training

Job Description

Clatsop Community College, a public, two-year institution, located in Astoria, Oregon, serving students and communities in northwest Oregon and southwest Washington, is seeking full-time Adult Basic Skills Coordinator.


This is a full-time, partially grant-funded position.



The Adult Basic Skills Coordinator, under the general supervision of the Vice-President, Academic Affairs and Dean of Transfer Education, performs administrative and support services for the adult basic skills instruction at Clatsop Community College, including Literacy Tutoring, ELL (English Language Learner) instruction, ABE (Adult Basic Education) instruction, GED (General Education Development) preparation, and transition to credit study or employment.


This position is partially grant funded.  The continuation of this position is dependent upon continued grant funds.



  • Using TOPS data and enrollment history, recommend to the vice president times, locations, and instructor assignments for sections of adult basic skills courses:
  • Represent the college as WIOA Title II ABS director* to manage Title II grant budgets, complete required reports, attend state ABS meetings, and coordinate preparation of the college’s response to the 2017 RFP to become a WIOA provider in 2017-18 and beyond. *Not position title; denotes a federal function
  • Collaborate with GED and ESL TOPSpro Data Assistant to ensure that Adult Basic Skills students are properly enrolled and that level gain and attendance are recorded in the TOPS Enterprise data system, monitor system reports for program improvement, and monitor data quality.
  • Train instructors in the use of the CASAS level testing tools and Oregon Learning Standards in instruction.
  • Answer inquiries about adult basic skills services; prepare, schedule and conduct orientation sessions for new students.
  • Organize and conduct departmental and ABS advisory committee meetings.
  • Maintain instructional and operating materials inventories and distribute to instructional locations.
  • Recruits, recommends for hire and supervises adjunct faculty and departmental staff.
  • Teach ABS classes when required.
  • Other duties as assigned.



Education and Experience

Bachelor’s degree from an accredited college is required. 

Prior work experience in K12, Adult Basic Skills, and/or Community College organizations required.

Master’s degree in Education or related field preferred.

Successful program coordination experience preferred.

Bilingual in Spanish highly preferred.

Skill Requirements

Knowledge, Skills and Abilities

  • Ability to lead broad range of programs and staff; consistently operate within the framework of collegiality and teamwork in the workplace.
  • Excellent verbal and written communication skills, including the ability to speak to large groups of people.
  • Exemplary personal and professional leadership qualities.
  • Must be able to establish and maintain cooperation, understanding, trust and credibility.
  • Ability to work with and effectively supervise a culturally, racially and gender diverse work team.
  • Ability to develop grant initiatives, design effective grant proposals, comprehensively assess full range of grant and resource opportunities, and report results to sponsoring agencies.
  • Ability to maintain data entry quality and to use data reports to assess and improve program performance.
  • Ability to train staff in the use of educational functioning level testing tools.
  • Ability to use software such as word processing, spreadsheets and databases to produce correspondence, documents, and reports as required by the position.
  • Willingness to travel and work various days and/or hours, as required.
  • Ability to prepare reports; knowledge of grant budgeting and oversight.
  • Ability to use a computer terminal to: log in to e-mail; read and create e-mail messages; access the college’s intranet system to find and complete forms and read institutional documents; access the internet and the College's web site; use the calendaring function of the College's e-mail system; Microsoft Word and Power point skills, and the ability to utilize department specific data entry software to facilitate departmental tasks.


Physical Requirements

Position is primarily indoor office working environment. Position may require the employee to lift up to 35 pounds unassisted, stand for periods of time during work shift, stoop, crouch or bend, or perform other, similar movements to carry out job functions. Current office design may require the employee to bend, lift, stoop, crouch and perform similar movements while performing job functions. Supervision may include indoor and outdoor working environment. All individuals are required to be able to perform these movements without a significant risk of injury, with or without accommodation, or to otherwise demonstrate or explain how they can perform the functions listed above.


To Apply: View full job description and apply on line at our web site

Contact the Human Resources Office if application assistance is needed. Applications must be received by August 16, 2018 to be considered. Call the Office of Human Resources at (503)338-2406 if application assistance is needed.

 Please visit our web site for more information regarding this position and our application process. Follow special instructions carefully. Only complete applications will be considered. Clatsop Community College is an affirmative action, equal opportunity institution.