The Office of the Administrator in the Legislative Administration Agency is currently recruiting for one full-time continuing Project Manager to assist with the promotion of access to the legislative process, provide efficient, effective, accountable and customer-oriented services to all legislators, legislative agencies, the public, and other government agencies.
The purpose of this position is to provide management of administrative projects affecting Legislative Administration and/or the Legislative Branch. Additionally, this position will provide program analysis, process evaluation, project leadership, and advice to management on the effectiveness and efficiency of the individual departments of the organization.
**NOTE: IN ORDER TO BE CONSIDERED FOR THIS POSITION, PLEASE ATTACH A COVER LETTER AND RESUME. APPLICATIONS WITHOUT BOTH ATTACHMENTS MAY NOT BE REVIEWED.
Duties & Responsibilities
Project Management Duties:
- Project Planning to include the identification of project objectives, deliverables, scope, training and resources;
- Development of project documentation;
- Identify project team and assign work tasks;
- Project Coordination;
- Project Communication;
This position may be responsible for simultaneously developing, coordinating and managing reoccurring and/or temporary programs including:
- Continuity of Operations Planning and Emergency Management, including the development, review and coordination of Business Continuity and Disaster Preparedness Plans;
- Legislative Session Orientation and Training (Update, prepare, assemble and distribute resource and reference material for legislators and staff).
- Schedule and facilitate meetings with legislative caucus offices, support offices (LRO,LFO, LC, Committees, Employee Services, etc.) to determine training programs, sessions offered and class schedules;
- Coordination with Oregon State Capitol Foundation projects and integration with the Capitol Master Plan;
- Flu shot clinics and blood drives.
Management Analyst Duties:
This position serves as a staff analyst, evaluator and advisor to the Legislative Administrator and other managers on the effectiveness and efficiency with which their components carry out their assigned programs and functions. The incumbent works with the Legislative Administrator to identify potential projects by participating in meetings and communicating on a regular basis with LA managers, leadership, desks, caucus offices and statutory committees.
Three (3) years of technical-level administrative experience such as administrative or research assistant. At least one of the required years must have included project coordination or administration. (OR)
An Oregon Project Management Associate Certification
** A Bachelor's degree in Business Administration, Management, Public Administration or a closely related field may substitute for the experience.
** Preference may be given for prior legislative experience.
KNOWLEDGE AND SKILLS
General knowledge of:
- Structure and content of the English language such as, the meaning and spelling of words, rules of composition and grammar, and the techniques of report and business writing
- Governmental budgeting
- Typical operational activities of state and municipal governments
- Principles and practices of project and program management
- Desktop computer spreadsheet and word processing software applications
- Research techniques, methods and procedures
- Inferential and descriptive statistics including statistical principles, procedures, methods of data collection, and analysis of resultant data
- Laws, rules, regulations, policies, and procedures affecting the area of assignment
- Practices and formats used in generating, designing, and writing technical, narrative, and descriptive reports and correspondence in specialized area of assignment
- Analysis of administrative, management or financial systems, and the compilation, tabulation, and presentation of the resultant data
- Research design, planning, development, and analysis
- Recommend a logical and effective course of action based on analysis of the situation
- Effectively plan, monitor and prioritize projects
- Work under tight timelines
- Work independently
- Conceptualize policy and programs using logic, numbers and government processes
- Express ideas and exchange information clearly
- Analyze and interpret a multiplicity of data and information from several sources and arrive at logical conclusions
- Effectively manage competing priorities and work assignments
- Analyze projects, procedures, and agency problems to obtain viable alternatives and solutions
- Analyze policies and procedures and writing or rewriting policies, rules, and regulations
- Writing factual, descriptive, technical, and narrative reports
- Gathering, obtaining, and inferring information from a wide variety of individuals, sources, and materials.
- Communicate effectively with all levels of elected officials, management and staff in state service, special interest groups and the public
- Specialize in an area of assignment and provide user groups with specialized technical information