Policy Administrative Assistant

  • Oregon School Boards Association
  • Salem, OR, USA
  • Jul 09, 2018
Full-Time Admin / Support Services

Job Description

General Position Description:

Performs administrative support activities of a complex or technical clerical nature for Policy Services staff, which require advanced skills, independent judgment and discretion. This includes provides scheduling and contract support as necessary. Independently prioritizes work and completes tasks within fixed timelines.

Salary Range:

Commensurate with experience and background, with a salary range of $32,700 - $49,100

Employee Benefits:

Medical, dental, vision, life, and disability insurance. OSBA also participates in Oregon Public Employees Retirement System (PERS) and pays the employee's contribution. 

Essential Job Functions:

  • Coordinates and posts news releases, information related to services and assists in the review of and maintaining the Departments information on the OSBA website.
  • Drafts correspondence, reports and studies of various types from notes or other resources for policy development; prepares drafts and corrected material for use in the field by the Director of Policy Services and Policy Specialists; prepares final edit, printing and shipment of projects, and maintenance of documents during the contracted service period.
  • Works with the Director of Policy Services, as assigned, in preparing department publications; preparing the support materials (model policy samples, administrative regulations, resources, information updates) and providing final edit of copy; maintaining the subscription service membership list and other publication mailing lists; supporting preparation and execution of marketing plans; preparing contracts and bills for publications and services; and reconciling invoices.
  • Responds to board member, superintendent and other member requests received in the policy area.
  • Organize and complete work assignments quickly and accurately; work under deadline pressure and meet short timelines; self-directed and able to work independently; work on more than one project simultaneously; determine and change priorities on short notice; solve problems and ask for assistance as needed.
  • Answers phones, takes messages and, when appropriate, contacts staff. Assists staff in making travel arrangements and conference registrations. Provides support to staff while out of the office.
  • Prepares, types, edits and proofreads letters, charts, tables, graphs, materials for conferences and workshops such as PowerPoint presentations from handwritten copy, audio tape, or electronic documents for department staff.
  • Maintains policy files to answer questions from members regarding policy issues.

To apply submit the following materials:

  1. A cover letter;
  2. A completed application form;
  3. Names and contact information for 3 references;
  4. Current resume.

For an application contact:

Oregon School Boards Association

1201 Court St., NE, Suite 400

Salem, Oregon 97301

Phone: 503-588-2800

Fax:  503-588-2813


Hiring Schedule:

Closing Date:  July 16, 2018 or until filled

Screening begins:  July 16, 2018

Commence Work:  August 1, 2018 or as soon as possible


Skill Requirements

Minimum Job Qualifications:

High school graduate or equivalent plus post high school training or equivalent experience in secretarial sciences. Two years of relevant training or experience is preferred.

Proficiency in the use of the English language, including vocabulary, spelling, grammar, punctuation, syntax, general editing and reference skills; including the ability to write in a concise, logical and grammatically correct manner.

Effective interpersonal skills and the ability to work well with people of various social, cultural, economic and educational backgrounds.

Demonstrated ability to organize and complete work assignments quickly and accurately.

Demonstrated ability to work under tight time frames while managing competing demands and priorities, exercise independent judgement and adapt to frequent changes in workload and priorities.

Demonstrated ability to solve problems and ask for assistance as needed.

Touch typing, dictation and computer experience including word processing. Proficiency with Microsoft Word is required; experience in Excel, PowerPoint and database software is preferred.