8 hrs/day, 7:30 AM - 4:30 PM, 40 hrs/week, 260 days per year (includes 13 holidays). Start date: as soon as possible. Salary range: $24.80 - $31.35 per/hr depending on experience.
Performs complex fiscally-related duties as a member of the Administrative Support Team focusing on support of District payroll, food service, accounting and budgeting. Work involves assisting in the day-to-day operations of the Business Services Department, including processing accounts receivable invoices, budget management, reconciling cash receipts and expense transactions to the County Treasurer reports, reviewing ASB transactions, reconciliation of the District’s Revolving fund, preparing journal entries, and review and entry of employee time sheets for the payroll department. The Accounting Specialist is also responsible for providing financial support to building and department secretaries, and performing audits for the Business Services Department.
DUTIES: May include, but are not limited to:
- Assist in writing and coordinating procedures to support the Business Services department, including auditing records to verify compliance to policies and procedures.
- Keep current on applicable District accounting policies and procedures, State regulations and technology governing general accounting, specifically in General, Associated Student Body (ASB), Capital and Trust funds.
- Assist in the review of Associated Student Body (ASB) program activities by advising staff of legal and accounting requirements. Act as a resource person for District staff in the proper use of Associated Student Body (ASB) funds and account codes.
- Provide training and technical assistance to building level financial secretaries in processing accounting functions for all funds.
- Review and check completed timesheets for appropriate approvals, accuracy, and compliance with procedures, policies, union agreements and the Fair Labor Standard Acts as mandated by state and federal regulations.
- Make general ledger adjustments to expenditure account codes, and enter other fiscal transactions and payroll accounting adjustments as required.
- Assist in the audit of accounting records, including cash receipts, ticket sales, fund raising, Trust Fund, accounts payable vouchers, and revolving account reimbursement documentation.
- Process and record all food service related refunds , NSF payments and perform adjustments as appropriate.
- Act as the liaison for the District’s procurement card program, including review of monthly card holder statements and supporting documentation for compliance with District policies and procedures.
- Assist in the reconciliation and preparation of monthly financial statements.
- Assist in the fiscal year end closing, including expenditure and revenue accruals, journal entries, revenue carry-overs, balance sheet account reconciliations, and preparation of annual financial statements.
- Assisting the Director of Business Services in the preparation of the District budget, including grant/program budgets, and S-275 state reporting as required.
- Cooperates with the auditors and provides information as requested.
- Maintains a cooperative relationship and open communication with those holding similar positions in other districts in the region and state.
- Support office staff as needed in answering and directing incoming phone calls and visitors to the District Office, making referrals as necessary, receiving and distributing U.S., intra-district and E.S.D. Courier mail.
- Notify appropriate authority immediately in the event of any incident occurring on school premises.
- Perform such other accounting and payroll duties consistent with professional competence as may be assigned.
Advanced computer and technological skills, including word processing, database, and spreadsheet software required. Proficient accounting skills to include knowledge of rules, regulations and procedures required. Applicant must have strong organizational, communication and interpersonal skills, as well as current satisfactory evaluations. Demonstrate levels or performance as assessed by District pre-employment skill inventory.
EDUCATION: Preferred educational requirement is a Bachelor’s degree in accounting, finance, or related field. Minimum educational requirement is an Associate’s Degree or comparable equivalent in accounting, business, finance or related field, from an accredited public or non-profit College or University.
EXPERIENCE: Two years of applicable accounting experience required (educational office environment strongly preferred). At District discretion, applicable college-level coursework and/or training may replace required work experience.
KNOWLEDGE, SKILLS AND ABILITIES:
- Ability to communicate and carry out applicable state and federal laws, District policies and procedures.
- Possess comprehensive knowledge of accounting and personnel rules, regulations and procedures, including but not limited to Generally Accepted Accounting Principles (GAAP) and the Accounting Manual for Public Schools.
- Recent knowledge or experience with the WesPac Financial Management and Payroll Systems, or similar integrated accounting systems.
- Direct experience with governmental fund accounting (modified accrual basis of accounting) and federal and state grants.
- Knowledge of or ability to learn the process of developing ad hoc reports from the accounting system, and ability to interpret accounting information from financial reports.
- Possess competent record keeping skills.
- Possess computer skills/experience including word processing, spreadsheet, database, google office applications, or similar technology applications.
- Proficient in composing and preparing letters and reports inclusive of correct grammar, spelling and punctuation.
- Possess competent organizational and effective communication skills.
- Ability to problem solve and work with others as part of a team.
- Ability to establish and maintain effective and cooperative working relationships with students, parents, staff and the general public.
- Ability to work independently and flexibly having minimum supervision in a very close office setting.
- Ability to work within the constraints of constant interruption, meet deadlines, perform under pressure and multi-task.
- Ability to operate technological equipment and other office machines/equipment as required.
- Ability to maintain high degree of confidentiality.
- Ability to lift and carry weights up to 50 pounds without assistance.
- Ability to attend pertinent workshops pertaining to position and update skills as required.
- Consistent, reliable attendance according to established work schedule is required.