Latest Jobs

State of Oregon - Oregon Legislature Salem, OR, USA
Nov 20, 2018
Full-Time
The House Majority Office is seeking a full-time Outreach Director. The Outreach Director will work closely with each member of the House Democratic caucus and their staffers to help develop and implement district outreach plans, train and support Legislative staffers on a wide variety of issues, and support the overall goals of the Oregon House Democrats. The ideal candidate will have experience working as a legislative staffer and a proven ability to effectively manage multiple projects in a fast-paced environment. They will be detail-oriented, able to handle sensitive information professionally, and committed to getting results in a fast-paced environment. About the House Majority Office The primary objective of the House Majority Office is to help each House Democrat best serve their constituents. We provide communications and policy support, and work to advance the caucus’s policy agenda. Our team is committed to fighting for quality public education, ensuring our government is transparent and accountable, protecting and supporting workers, standing with women and communities of color, and helping small business owners succeed so that Oregon's economy thrives. Job Responsibilities • Assist caucus members in developing and implementing district outreach plans. • Prepare sample constituent communications materials for caucus members, both upon request and anticipating needs before caucus members have them. • Produce and implement a training program for new legislative staffers, and run regular LA caucus meetings to build relationships and provide professional development opportunities for legislative staffers. • Be available to answer a wide variety of questions from members and legislative staffers promptly. • Assist with a variety of logistics, such as ensuring members file their Statements of Economic Interest. • Assist Communications and Legislative Directors with their work as needed. • Work on other projects in consultation with the Chief of Staff as needed.
State of Oregon - Oregon Legislature Salem, OR, USA
Nov 19, 2018
Full-Time
The Chief Clerk of the Oregon House of Representatives is recruiting for a full-time, continuing Reading Clerk to join their office team.  This position is located in the State Capitol in Salem, Oregon. The Office of the Chief Clerk processes all legislation; provides non-partisan parliamentary procedure and advice to the presiding officer and members of the House in interpreting the Constitution, House Rules, established customs and precedents, Oregon Revised Statutes and Mason's Manual of Legislative Procedure as it pertains to the process.  The Chief Clerk's office provides all the official record keeping and documentation of the legislative process and provides the proper stage for the consideration and enactment of Oregon laws. The purpose of this position is to provide non-partisan administrative and clerical support to the Chief Clerk's office.  This position will be the first person visitors to the Chief Clerk's office will encounter and will greet and assist all visitors to the office. This position must have strong customer service skills and be sensitive to confidential political situations.  Must be aware of correct political and social protocols and exercise sound judgment in these areas. Duties & Responsibilities Session Reading Clerk: Proofs daily floor session agenda/script with Deputy Chief Clerk. Performs daily systems check and turns on all voting computers. Documents any problems with the system, keeps log of "error codes," performs troubleshooting scenarios to resolve problems. Uploads daily agenda to House voting system and proofs/edits as necessary before session begins. Verifies that all official documents (messages, bill folders) listed on the agenda are present at the rostrum and ready for reading. Reads all official documents out loud for the record: Messages from the Governor, Messages from the Senate, First Readings, Second Readings, Third Readings, and special announcements. Calls the roll for ceremonial purposes. Follows the agenda to ensure that all messages have been read and that each bill has been first, second or third read properly. Makes sure that bills that are put to the foot of the agenda either get third read later that day or carried over to the appropriate day. Listens intently to the presiding officer to be aware of any last-minute changes or motions to be displayed on the voting boards. Operates the queuing and sound system. Uses computer to time the openings, closings, remonstrances and debates between representatives. Notifies the Chief Clerk and presiding officer if a member has exceeded their time allotment. Assists Chief Clerk in operating voting system and recognizing member votes during a recorded vote on motions and measures. Operates voting system in the Chief Clerk's absence. Prints out vote sheets after each vote, keeps extras available at desk for Representatives. During debate, keeps track of House members' presence and absences in the event they are needed for a vote. Answers questions from representatives when approached. Assists Chief Clerk in distributing scripts to the appropriate representative's desk on the House Floor as needed. Communicates with floor staff as needed. Registers members' fingerprints for the biometrics voting consoles. Social Media and Online Content:   Define, develop, implement and manage Clerk's Office social media including: Oversee Chief Clerk's Office social media content Keep abreast of latest social media best practices and technologies Research audience preferences and discover current trends Design engaging text, image and video content Stay up-to-date with changes in all social platforms ensuring maximum effectiveness Train co-workers to use social media in a cohesive and beneficial way Develop an optimal posting schedule, considering web traffic and customer engagement metrics Suggest new ways to develop citizen engagement Define most important social media key performance indictors (KPIs) Work with content creators to ensure content is informative and appealing Collaborate with other branch agencies and workgroups Monitor user engagement and suggest content optimization Communicate with industry professionals and influencers Provide constructive feedback    Stationery Manage for all House members and staff the ordering of official stationery which includes: designing stationery layouts using OCE Print Shop's online service, corresponding with customers and OCE staff during the proofing process, delivering completed orders, and submitting stationery order receipts to the Financial Services department for accurate billing. Approvals for Payment Process office and members AFP's, including verification of appropriate PCA and object codes, adequate documentation, and compliance with House rules and policies for expenditure of services and supplies funds.   Copy Services Keep accurate records of copy machine usage by members and staff. Send records to financial services for charges against their service and supply account.     Proofing Team Participate in the Journal revision process ensure accuracy and completeness of the Final Status Report and Printed Journal publications. CLERICAL SUPPORT. Answers multi line phones ("first on phones") Takes messages for staff or refers calls to appropriate person. Responds to inquiries and requests from legislators, staff, lobbyists, the media, agencies, and the public, or refer to appropriate source of information Receives and processes daily incoming mail Researches and verifies the accuracy of information and records as requested Works with documents and information that is politically sensitive and confidential Maintain public information display with daily legislative materials