Job Details

  Financial Services Manager
Company: State of Oregon - Oregon Legislature
Location: 900 Court Street NE
Salem, Oregon   97301
Salary: $6,385.00 - $9,875.00/Monthly
Employment Type: Full-Time
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Job Description
Legislative Administration is recruiting for one, full-time continuing Financial Services Manager. This position is located at the Capitol Building in Salem, Oregon.

This position serves as a member of the Leadership Team. As a manager, this position is responsible for carrying out the goals and objectives of the agency strategic plan.

This position is responsible for managing the Financial Services unit which includes accounts payable and receivable, budget preparation and execution, financial management and financial reporting for multiple agencies within the Legislative Branch. This position serves as the principal financial officer and directs the financial function of multiple agencies within the legislative branch.
Duties & Responsibilities

Financial Services Unit and Staff Management.

Provides the following general support to the operations of the agency:

1) Identifies and reinforces organizational goals;
2) Ensures effective delivery of service to all customers;
3) Promotes the flow of communication both inside and outside the organization;
4) Recognizes and encourages innovation and performance among individuals and teams;
5) Empowers employees with support and resources to implement team decisions;
6) Fosters and encourages professional growth and skill development of employees.

Sets strategic direction for Financial Services unit. Establish performance measures and short term and long term goals to support the strategic plan.

•Interviews, hires, trains, coaches, rewards and disciplines financial services staff.
•Completes performance evaluations on all staff.
•Promotes open communications and conflict resolution between staff within the unit.
•Prepares and implements operating procedures for the section.

Member of the Legislative Administration Leadership Team and is the lead for developing agency budgets, projecting resource needs, developing financial services programs and preparing support documentation to meet operational needs.•Participates in the development and implementation of agency policies and procedures.
•Participates in the review of agency policies and makes recommendations for revision to Legislative Administrator and / or the Leadership Team.

Act as liaison between Financial Services staff and service users, regulator agencies, Department of Administrative Services, the public and others; May be required to make presentations to Legislative Administration Committee and other legislative committees.

Represents the Financial Services unit of LA on various working teams, committees and boards as assigned by the Legislative Administrator.

Budget Development and Execution.

Direct the preparation of biennial budget requests for multiple agencies. Advise legislative leadership, agency administrators and mangers on program direction, budgeting process and policy and organizational issues. Adapt budgetary guidelines to fit the needs of legislative agencies. Review agency budget requests, policy option packages, reduction options, and program narratives for consistency across agencies. Work with agencies to ensure that accurate and timely information is communicated to the Legislature.

Analyze proposed legislation for fiscal impact. Prepare fiscal impact statements, identify needed changes and develop recommendations.

Develop training materials and conduct in-house training in budget preparation and execution.

Monitor budget execution for multiple agencies. Coordinate with agency staff to implement legislative leadership's management and policy direction. Advise legislative leadership, agency administrators and mangers on redistribution of available resources to meet changing program needs. Prepare budget forecasts. Identify issues and develop recommendations.
Monitor expenditures and revenues to ensure compliance with budgetary plan and agency policy and procedures. Advise managers on fiscal planning. Prepare fiscal analyses.

Financial Services Management

Certify disclosure of financial position (for multiple agencies) is complete, accurate, and reported in conformance with generally accepted accounting principles for inclusion in the state's Comprehensive Annual Financial Report. Coordinate audits with the Secretary of State Division of Audits, prepare audit responses and implement corrective action in multiple agencies in response to audit findings. Analyze state and federal laws, rules and regulations. Determine fiscal policies and procedures ensuring compliance with legal requirements, rules, regulations, generally accepted accounting principles, audit guidelines and internal control procedures.

Skill Requirements

A Bachelor's degree in a field related to management, such as Business or Public Administration, or a field related to financial management; AND

Five (5) years of professional experience in financial management functions. This experience must include two (2) years of supervision or management which included responsibility for the following:

• Development of program rules and policies;
• Development of long- and short-range goals and plans;
• Program evaluation;
• Budget planning and development;
• Supervision of staff (hire, assign and review work, prepare performance evaluations, and handle disciplinary actions).

An advanced degree or graduate level coursework in a field related to management is preferred.

Preference may be given for prior experience with the Statewide Financial Management System (SFMS).

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